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Peace Corps

Administrative Officer (Director of Management and Operations Overseas), FP-0341-4


Announcement Number:
OPC12-External AO
Application Deadline:
01/31/2014
Job Location:
Worldwide
Open Date:
11/09/2012
Salary Range:
61759.0
138137.0
Location Notes:
Overseas, Multiple Locations
Pay Schedule:
Annual
Who May Apply:
US Citizens
Time Limit:
Term
Promotion Potential:
2
Number of Vacancies:
7
Work Schedule:
Full Time




Agency Marketing Statement:

  • Ten Reasons to Work for Peace Corps! -- (1) Voted in the top 4 Best Places to Work in the Federal Government for small agencies in 2012, (2) the Peace Corps has a unique global mission. (3) Benefits include higher salary caps than the Federal standard with (4) quicker step increases. (5) Peace Corps employees earn non-competitive eligibility after 3 years of service and (6) have the chance to be selected for an annual Leadership Development Academy. (7) The working environment is highly flexible with alternative schedules, credit hours, teleworking. (8) There is a Distinguished Speaker Series, and (9) work-life programs including Metro and bicycle subsidies. (10) The Peace Corps has a vibrant Community atmosphere; established through President Kennedy's call to service; the Peace Corps asks applicants what you can do for your country . . . and the world.

Notes:

  • PRIOR INTELLIGENCE ACTIVITY OR RELATED WORK: Individuals who have been engaged in certain intelligence activity or related work or who have been employed by or connected with an intelligence agency are ineligible for employment with Peace Corps. Acceptance of employment with Peace Corps precludes employment by certain intelligence organizations for a specific period of time, determined by the employing agency, after Peace Corps employment ceases. APPLICANTS WITH CIA CONNECTIONS. CLICK HERE FOR INFORMATION ABOUT HOW TO PROCEED.
  • At this time Peace Corps does not have confirmation of which countries will have Administrative Officer openings during the next hiring cycle. Applicants who move successfully through the initial application process become part of a roster from which Regions conduct additional interviews in order to match applicants with confirmed openings. Locations may include the following regions: Latin America, South America, Central America, Caribbean, Sub-Saharan Africa, North Africa, Pacific Islands, South East Asia, South Asia, Central Asia, Middle East, East Asia, Moldova and Armenia.

    Positions may be filled at any grade level. The starting grade for each position will be based on the needs of management and of the specific overseas post, as well as the qualifications of the selected candidate.

    Fluent foreign language (professional level) will be required for some positions. Some positions require fluency in French, Spanish, or Portuguese. Other languages will be required according to the needs of the post. Applicants will be screened for language proficiency during the interview process. Ensure that you indicate your language proficiency in your application.

    Candidates should include any Peace Corps Volunteer service in their work histories.

    This is an Excepted Service Appointment. Initial appointments to the Peace Corps normally are for 60 months (5 years). Employees are paid on the Foreign Service pay scale and receive the same benefits as other Federal employees. A background security investigation will be required for all hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

    If you are a current Peace Corps employee, you must select "I am a federal civilian employee" in the Eligibilities section of the application. You must also select "Peace Corps" as your Employer Name. An incorrect response may result in your being found ineligible for this vacancy.

    This position is located in a Peace Corps post overseas. The Administrative Officer (AO) manages, provides, coordinates and supervises the full range of resource management activities and administrative support functions including: Budgeting and Financial Management, Supervision of Administrative Unit, Procurement, Physical Resources Management, Human Resources Management, Volunteer Support, and Safety and Security. The AO maintains and develops responsive and effective administrative procedures and ensures there is ongoing evaluation of their effectiveness. The employee also provides technical advice and guidance to staff and Volunteers on policy and post management issues. The AO reports to, and is supervised by, the Country Director. The AO is a senior staff member of the country team actively involved in all aspects of Peace Corps operations, including programming, training, and overall Volunteer support. The Administrative Officer acts as Country Director when required. While the specific post may vary, all Peace Corps programs operate in communities that are disadvantaged. The incumbent must have the ability to anticipate, plan for, and overcome challenges associated with living and working in a country under conditions of hardship where there may be resource scarcity, technological challenges, and/or infrastructure difficulties. The success of an Administrative Officer overseas will be based on the understanding that s/he is supporting a population of Volunteers and Trainees who are dependent on the services provided as well as his/her understanding of an engagement in the cumulative country program.

Duties:

  • Ensures that proper procurement processes are followed for the acquisition of goods and services and the execution of contracts and leases and that the integrity of the procurement process is upheld at post. Supervises all procurement, certifying availability of funds and need for all purchases in accordance with Country Director guidance and the approved annual operating plan (budget).
  • Supervises the Administrative Unit composed of host country and third country nationals that typically includes, but is not limited to, a financial assistant, cashier, administrative assistant, general services assistant, drivers, and may include security guards or others. Establishes work plans, develops a team approach and evaluates performance of administrative staff.
  • Administers the overall human resource management system at post taking into account appropriate federal government regulations, the Local Compensation Plan (LCP), and applicable local labor laws.
  • Works with the Country Director and post staff to prepare the post's out-year budget request that aligns with the post's strategic plan. In conjunction with other senior staff, prepares the post's annual operating plan (budget) and periodic budget reviews. Implements approved resource plans, often for multiple fund sources. Monitors post expenditures against budget by maintaining up-to-date FORPost records. Ensures reconciliation with the official accounting system.
  • Assists in determining space needs for the Peace Corps office, staff and Volunteers, Training Center and US staff residences. Competes available real estate, negotiates, reviews and finalizes contractual conditions for leases for approval of the CD, the Embassy's Regional Safety and Security Officer and Peace Corps Washington. Supervises property management so that all inventory, maintenance, repairs and disposition are performed according to plan, negotiations and regulations
  • Collaborates with Country Director, medical, programming and training, and security staff to address issues such as site selection, site visit protocols, Volunteer allowances, safety and security and medical care of Volunteers. Ensures that local laws and regulations are followed in connection with status of Volunteers. Provides financial and administrative support to Peace Corps Volunteers including the payment of Volunteer allowances and reimbursements.
  • Under the direction of the Country Director, works with the Safety and Security Coordinator and other staff to establish programming, training and administrative systems that maximize the safety and security of Volunteers in accordance with agency policies and guidelines. Ensures that established procedures are followed and criteria are met. Assists Country Director, Safety and Security Coordinator and others to prepare for and respond to incidents and crises impacting Volunteers and Trainees and Peace Corps operations.


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