Vacancy Summary

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of administrative management principles and methods.

Ability to provide advice and guidance to managers related to administrative functions within an organization, including budgeting/finance, and contracting/procurement.

Ability to represent top management to a variety of groups.

Ability to communicate in writing.

MINIMUM FEDERAL QUALIFICATION REQUIREMENTS:

Grade 09:

Qualifying experience for the GS-9 level includes one year of specialized experience at least equivalent to the GS-7 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Examples are researching and analyzing established administrative issues; acting as liaison with individuals and groups both inside and outside an organization regarding administrative and/or organizational matters; and preparing a variety of written documents, such as staff papers, status reports, or policy recommendations.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE

The experience requirement for the GS-9 level may be met by two (2) full academic years of graduate level education or completion of all requirements for a master's or equivalent graduate degree, or completion of all requirements for an LL.B or J.D. degree.

COMBINATION OF EDUCATION AND EXPERIENCE

Equivalent combinations of successfully completed education and experience may be used to meet the experience requirements.

Department of Justice, Office of Justice Programs

Administrative Specialist, GS-0301-09

Announcement Number:	JP-24-003	Application Deadline:	04/03/2024
Locations:	Washington, Dist of Columbia	Open Date:	03/25/2024
Salary Range:	Min: 68405.0 - Max: 88926.0	Location Notes:
Pay Schedule:	Annual	Who May Apply:	US Citizens
Time Limit:	Permanent - No time limit	Promotion Potential:	9
Number of Vacancies:	1	Work Schedule:	Full Time

Agency Marketing Statement:

Duties:

Conducts research and analyzes data. Improves management of operations in areas like funding, workload distribution, work processes, inventory requirements, administrative procedures, paperwork management and organizational structure.
Maintains and prepares all reports required by the Deputy Director. Processes, records and enters time and attendance information. Enters and reports on data regarding budget and travel. Extracts data and prepares reports. Purchases goods and services from the Federal Supply Schedule or the open market in amounts up to approved limits. Assists in updating and maintaining program standard operating procedures. Ensures program documents are saved appropriately.

Conducts research and analyzes data. Improves management of operations in areas like funding, workload distribution, work processes, inventory requirements, administrative procedures, paperwork management and organizational structure. Maintains and prepares all reports required by the Deputy Director. Processes, records and enters time and attendance information. Enters and reports on data regarding budget and travel. Extracts data and prepares reports. Purchases goods and services from the Federal Supply Schedule or the open market in amounts up to approved limits. Assists in updating and maintaining program standard operating procedures. Ensures program documents are saved appropriately.
Monitors the correspondence management system to ensure timely responses to controlled correspondence, including letters, Freedom of Information Act requests and Main Justice correspondence. Prepares materials to maintain the office web page. Provides technical assistance and support to staff regarding development, formatting, tracking and publication of formal policy documents including, but not limited to, proposed and final regulations; information, procedural and policy notices; correspondence related to rulemaking; and guidance memoranda.

Provides direct clerical support to the Deputy Director for Programs. Provides clerical support to the Deputy Director's staff. Schedules interviews and meetings. Greets and escorts guests to the office. Assists with correspondence. Maintains files and databases. Takes notes at meetings and follows up on taskings from meetings to ensure follow-through. Assists staff with travel arrangements. Answers phone calls and routes them.
Monitors the correspondence management system to ensure timely responses to controlled correspondence, including letters, Freedom of Information Act requests and Main Justice correspondence. Prepares materials to maintain the office web page. Provides technical assistance and support to staff regarding development, formatting, tracking and publication of formal policy documents including, but not limited to, proposed and final regulations; information, procedural and policy notices; correspondence related to rulemaking; and guidance memoranda. Provides direct clerical support to the Deputy Director for Programs. Provides clerical support to the Deputy Director's staff. Schedules interviews and meetings. Greets and escorts guests to the office. Assists with correspondence. Maintains files and databases. Takes notes at meetings and follows up on taskings from meetings to ensure follow-through. Assists staff with travel arrangements. Answers phone calls and routes them.