Coordinates the administrative and clerical work for the organization. Maintains a calendar for the supervisor, scheduling appointments, meetings, and conferences. Procures office supplies and services. Interacts with members of the staff, organization, and individuals outside of the agency ranging from other government agencies to the general public. Receives phone calls and visitors and refers them to an appropriate individual. Serves as the office liaison for groups associated with the organization.
Processes incoming and outgoing materials such as mail, correspondence, reports, memoranda, and other forms of written communication. Performs the following types of duties: composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries.
Serves as a central control point for various office systems. In this capacity, plans, establishes, and maintains office control systems such as those for the control of the location, arrangement, access to, and use of office files.