Agency Marketing Statement:

• Applications are ONLY accepted on the District of Arizonaâs employment website. For information and details regarding this position and to apply, visit our website at https://www.governmentjobs.com/careers/azduscourts/jobs/4695009/administrative-assistant. Applications submitted to USA Jobs will not be received or considered.
  Applications are <b>ONLY</b> accepted on the District of Arizonaâs employment website. For information and details regarding this position and to apply, visit our website at <a href="https://www.governmentjobs.com/careers/azduscourts/jobs/4695009/administrative-assistant">https://www.governmentjobs.com/careers/azduscourts/jobs/4695009/administrative-assistant</a>. Applications submitted to USA Jobs will not be received or considered.
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Duties:

• REPRESENTATIVE DUTIES
  
  * Coordinates conferences and meetings, including arranging for meeting space, transportation, meals, security, etc. Assists in the preparation of the agenda.
  
  
  * Prepares frequent confidential or highly complex communication for the DCE/Clerk of Court.
  
  
  *Maintains the DCE/Clerk of Court's calendar, arranges meetings or other events, including notification to participants and logistical coordination. Arranges travel and lodging and prepares travel payment vouchers in accordance with existing policies and regulations.
  
  
  * Coordinates judicial investiture ceremonies and other official events in the Phoenix division.
  
  * Coordinates all visiting judge activities including scheduling, courtroom assignment, etc.
  
  
  * Receives, screens, and refers telephone calls and personal visitors. Receives, screens, and routes mail to appropriate persons or offices. Answers routine inquiries while aiding the public and maintaining the confidentiality of sensitive matters. Responds to inquiries from judges and their staff, other court support units, other courts, members of the bar, and the media.
  
  
  * Prepares documents, correspondence, and reports. Assists with administrative functions of the office.
  
  
  *Maintains and updates the Clerk's Office website.
  
  
  * Updates the Phoenix division's Occupant Emergency Plan (OEP)and Continuity of Operations Plan (COOP).
  
  
  * Develops standard office procedures.
  
  
  * Works closely with all court unit executives in the District of Arizona.
  
  
  * Coordinates all general activities in the immediate office. Serves as liaison to the General Service Administration building manager's office for physical needs of the office.
  
  
  * Coordinates court reporter and interpreter scheduling and assignments as necessary.
  
  
  * Communicates daily with the judges of this Court.
  
  
  * Participates in special projects related to administrative service functions.
  
  
  * Performs other duties as assigned.
  <b>REPRESENTATIVE DUTIES</b> * Coordinates conferences and meetings, including arranging for meeting space, transportation, meals, security, etc. Assists in the preparation of the agenda. * Prepares frequent confidential or highly complex communication for the DCE/Clerk of Court. *Maintains the DCE/Clerk of Court's calendar, arranges meetings or other events, including notification to participants and logistical coordination. Arranges travel and lodging and prepares travel payment vouchers in accordance with existing policies and regulations. * Coordinates judicial investiture ceremonies and other official events in the Phoenix division. * Coordinates all visiting judge activities including scheduling, courtroom assignment, etc. * Receives, screens, and refers telephone calls and personal visitors. Receives, screens, and routes mail to appropriate persons or offices. Answers routine inquiries while aiding the public and maintaining the confidentiality of sensitive matters. Responds to inquiries from judges and their staff, other court support units, other courts, members of the bar, and the media. * Prepares documents, correspondence, and reports. Assists with administrative functions of the office. *Maintains and updates the Clerk's Office website. * Updates the Phoenix division's Occupant Emergency Plan (OEP)and Continuity of Operations Plan (COOP). * Develops standard office procedures. * Works closely with all court unit executives in the District of Arizona. * Coordinates all general activities in the immediate office. Serves as liaison to the General Service Administration building manager's office for physical needs of the office. * Coordinates court reporter and interpreter scheduling and assignments as necessary. * Communicates daily with the judges of this Court. * Participates in special projects related to administrative service functions. * Performs other duties as assigned.
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